How to Combine Files and Edit Bookmarks via Total Training – Affiliate
So the first step that I want to take is to bring these documents together into one cohesive unit. And for that, I’m going to use the Combine Files function. Right from within the Organizer, I’ve selected the files that I want. I’m going to select Combine Files, and that’s going to hand the whole set of files over to Acrobat’s Combine Files functionality. From here I’m going to go ahead and build my proposal as one file. Acrobat’s Combine Files function is a very, very robust way to work with files and knit them together into one document. First off, right from within this window here, I can begin to reorder the pages. Now I’m going to expand the name a little bit so I can see all the names that I have and I’m going to shorten the conversion because I also want to take note of file size. And the first thing that I’m noticing is that there were some missing pieces. There is a logo and a JPEG file that I want to add to the mix. Fortunately, from within the Combine Files dialogue box, I can select Add Folders and in the Lesson Six folder, there’s an additional files folder. So instead of having to add files individually to the mix, I’m just going to select an entire folder full and click Choose. Notice that not everything I just brought in was a PDF file. I have a TIF file and a JPEG file. Any of the file formats that Acrobat can convert directly, I can add to the Combine Files dialogue box. And when Acrobat builds the finished document, it will just convert these first and then add them to the PDF file. Also, I need to reorder the files a little bit. The budget is fairly important to the proposal so I’m going to select it and just click Move Up, Move Up, Move Up, Move Up and there it is. It’s going to sit right underneath in the document flow, the R5 Proposal text. Now the R5 Proposal text is something that I happen to know is too long. It has pages that I don’t need in this combined proposal. I can fix that before I even knit the documents together with the Combine Files Pallet. Here’s how I’m going to do that. I’ll select the document and click Choose Pages. I can preview the pages of this R5 document and there are two of them, and I know that I don’t need page two so I’ll go ahead and select Page Range pages one. Click OK and the Combine Files dialogue box tells me that I’m choosing page range one from this document. A couple of other considerations, first off, these two files are files that aren’t PDF. They’re going to need to be converted to PDF and I want to have a little bit of control over that conversion process. I can either choose Larger File Size, which means essentially these documents won’t get compressed, or anything else. They’ll just get handed over to PDF and left as is. But if you notice the file size you can see that they’re going to be quite large. So instead, what I might want to do is click Smaller File Size, in which case Acrobat is going to compress those to the extent that it can to give me a smaller file. Now if I choose Default File Size here, I can jump over into Acrobat’s preferences to determine exactly how that file is going to be handled. The preference that I’m looking for is Convert to PDF among the preferences. But I’m going to leave Smaller File Size chosen because the proposal is something that I’m sending out, and I’m not really overly concerned about the look of the photograph, it’s just I’m showing off that we’re using a particular wedding dress. Once I have all of these set, I can go ahead and click Next, and the final choice to make here is, do I want to merge the files into a single PDF, or create a PDF package. We’re not going to focus on packages right now, so I do want to convert into a single PDF and before I do that, I want to set myself up to be able to add some navigation into the file by editing bookmarks for the file. What you’ll see when we create this document and open it is that there will be bookmarks that represent the first page of each document that I’ve added to the mix. That’s ok, but the names might not be exactly what I’m hoping for. For example, R5 underscore TTT, you know, expand this so we can see the rest of that name. That’s probably not going to be a nice bookmark name so what I can do is select it, choose Edit Bookmark for File and we’ll just call it “Presentation”. Click OK, and then I’ll just rename the bookmark that’s used. The actual filename is going to stay the same. I’m not changing anything like that. I have one more opportunity to reorder the files if I want to. I don’t need to, so I’m going to select Create and Acrobat will assemble the file for me. When it’s done, I’ll click Save and this time I’ll save this to the Desktop, and we’ll call it CompleteProposal.PDF. Click Save and we’re good to go.